Weddings and special events are beautiful, but they can also be overwhelming, especially for parents trying to juggle little ones in a setting that’s not exactly toddler-proof. That’s where event nannies come in! Whether you’re a professional nanny hired for a wedding or an agency looking to prep your team, here are our top tips for working with children at special events.

1. 

Pack a Mary Poppins/Goody Bag

You might not be pulling a lamp from your tote, but you will want to come prepared. Think:

• Age-appropriate toys, crafts, and quiet games
• Books and coloring supplies
• Sanitizing supplies and basic first aid

Pro Tip: Avoid messy activities like paint or slime, unless approved, no one wants slime near satin.

2. 

Create a Child-Friendly Zone

Designate a clear, safe space where kids can play, eat, and rest. Ask the coordinator for picnic blankets, or child-sized seating if needed. Consider soft lighting or white noise if you’ll be transitioning kids to sleep later.

3. 

Dress Comfortably and Professionally

Choose an outfit that’s wedding-appropriate but still allows you to sit on the floor, move easily, and handle messes. Comfortable shoes are a must – you’ll be on your feet most of the time.

4. 

Be Wedding-Wise

Know the flow of the event and work with it:

• Keep kids occupied and quiet during the ceremony
• Offer engaging activities during speeches
• Be mindful of photographers and videographers – children running into shots may not be part of the couple’s vision

If possible, coordinate with the planner via Telegram or family contact in advance so you’re aware of transitions and can move kids accordingly.

5. 

Communicate with Parents – But Not Constantly

Introduce yourself warmly and professionally at drop-off, go over any last-minute notes, and assure parents you’ll keep their kids happy and safe. Unless there’s a concern, try not to interrupt the event—this is their chance to relax knowing their children are in good hands.

6. 

Be Prepared for Late Nights

Bring activities that transition into winding down (like books or calming music), and be prepared to help little ones settle into sleep if the event goes into the evening. Dim lighting, and a cozy corner make all the difference.

The Bottom Line:

Being a nanny at a wedding or special event is about balancing flexibility, professionalism, and creativity. You’re not just caring for kids—you’re helping entire families enjoy a memorable, stress-free occasion.

Are you an event planner or family looking to hire childcare for your next big celebration? We specialize in professional, vetted nannies who are experienced in event settings. Contact Grapevine Placement Agency to learn more about how we can support your next event!